About Us

We are an employee-owned, multidisciplinary engineering consulting firm serving clients across North America and beyond. Our team of engineers, scientists, technologists and support staff is dedicated to excellence in engineering and project management.

We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our people first. From professional development opportunities to an open, flexible and collaborative work environment, a career at KGS is like no other.

Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. We believe we set our own boundaries by what we’re willing to attempt and strive to push the limit on what’s possible. That’s the KGS way.

The Role

We are looking for a highly motivated Administrative Assistant/Receptionist to join our administrative team in our Mississauga office. This position is a one-year contract intended to cover a maternity leave and may be extended based on organizational needs.

The primary administrative duties for this role are document control, including formatting, preparing, issuing and receiving documents.

Reception and front desk duties include greeting office visitors in an efficient and courteous manner and providing administrative and general office support.

Key Responsibilities

Providing document control and administrative support for the development of letters, reports, proposals and other documents in accordance with company templates and quality procedures
Ensuring final documents and drawings are signed and formatted in accordance with established procedures before they are issued
Logging, transmitting and receiving documents and drawings through the document control software interface following established operating procedures and work instructions
Ability to read and understand work instructions and to keep up to date with quality procedures as applicable to the role
Receiving and sending out courier packages and general office mail
Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required
Greeting visitors and receiving phone calls
Event planning for conferences, training activities and special events
Maintaining promotional items inventory
Support staff in the preparation of travel arrangements
Maintaining general cleanliness of main areas such as the lobby, staff kitchen and boardroom
Maintaining office equipment

About You

Minimum of 2 years of administrative or related experience
Post-secondary certificate/diploma in an administration or business field is preferred
Experience and proficiency with Adobe Acrobat, PDF-XChange and Microsoft Office suite, especially Word and Excel, are essential
Previous experience working with document templates and styles in Microsoft Word is an asset
A professional manner combined with reliability and the flexibility to multi-task and meet deadlines and changing priorities
Excellent oral & written English language skills. Competency in French, both spoken and written would be considered an asset. Competency in any additional languages would also be considered an asset
Ability to work in a team environment and build relationships with strong collaborative skills
Ability to learn new systems and adapt to change quickly
Highly punctual and detail orientated with excellent organizational, interpersonal, and communication skills
Over time may be required on an as-needed basis or the hours of work can vary on occasion based on the needs of the business

The salary range for this role is between $55,000 to $65,000 annually. This is an in-office position. Hours of work: 40 hours per week.

Please note that the salary range mentioned in this job description is a guide. The final compensation offered may vary based on a variety of factors, including candidate’s experience, skills and location. KGS Group is committed to providing a fair, equitable and competitive package that reflects the value an individual brings to the organization.

KGS Group is an employee-owned equal opportunity company offering an excellent total compensation and benefits package for employees.

KGS Group is dedicated to fostering an inclusive, respectful and accessible workplace. We welcome applications from individuals of all abilities and are committed to providing accommodations, upon request, to ensure full participation in every stage of the recruitment and selection process.

KGS Group may use artificial intelligence (AI) tools to assist in the recruitment process. All AI-generated output is reviewed by qualified hiring professionals. We are committed to an inclusive and fair hiring process.

This job posting is for an existing vacancy.